Time Management Checklist

Many of us find it difficult to concentrate and maintain our focus throughout the day. I know I am guilty of this most days. I recently discovered this time management checklist and I noticed that since I started implementing these tips I have been able to accomplish more and more each day.

Below are 20 time management tips that you can use to help you become more focused and productive on a daily basis.

I start my day early

What does my morning routine consist of? Do I eat a healthy breakfast and get straight to work? Or do I dilly–dally and waste time on unimportant tasks?

I prioritize my tasks

Do I organize my to–do list? When I begin, do I focus on difficult tasks first to get them out of the way, or do I tackle smaller jobs to build momentum? There is no right or wrong way, just as long as I am productive.

I use calendars or daily planners

Do I plan what needs to get done? Or do I go through a mad rush at the finish line and miss any deadlines?

I set and respect deadlines

Do I hold myself accountable for my deadlines? Do I respect and value my time?

I focus on one thing at a time

Am I constantly multi–tasking or do I focus on one task at a time? The truth is that multi–tasking often diminishes my quality of work.

I limit distractions

Am I constantly interrupted by emails, IMs, phone calls, or disruptive noises? Do I strive to avoid and eliminate all distractions?

I take frequent breaks from difficult tasks

Do I step away from a project to refresh my mind? Or do I try to work even if I'm exhausted? Often I need a mini–break to re–gain my energy and creativity.

I set a specific time to check email or return phone calls

Do I set boundaries for routine tasks? Am I limiting disruptions by setting appropriate times for communication with others?

I use a kitchen timer and set time limits

Do I often lose track of time? If so, perhaps a timer will help me stay on track and avoid procrastination.

I outsource or delegate tasks to others

Do I dread certain tasks? Who can I ask for help to get things done?

I set reasonable goals

Do I break down tasks into manageable chunks? Or do I try to tackle the impossible?

I use my commuting time wisely

Do I sleep on the ride to work? Or do I use my time wisely to catch up on my emails, reading, or work?

I use automation and computers to save me time

Are there ways to automate repetitive tasks? Can I use templates or web–based tools to help me get things done faster? If I'm unsure how, perhaps I can ask my colleagues or friends for ideas.

I organize my desk and computer files

Is my desk clear of piles and my computer optimized to find what I need? Or does clutter surround me making it difficult to get things done?

I reward myself for a job well done

Do I offer myself an incentive for a job well done? Do I work faster and harder when I have something to look forward to?

I am decisive

Am I quick in making decisions? Or do I waste too much time weighing the pros and cons?

I choose not to micromanage

Do I lead by example and give people the space they need to get things done? Or am I constantly pressuring myself and others?

I can say no

Do I take on more than I should? Or am I assertive and say no from time to time?

I use bursts of energy effectively

When I am motivated, do I take immediate action? Or do I let that energy fade as I get distracted by the details?

I only allow positive thoughts in my mind

Do I have encouraging thoughts in my mind that help me focus on getting things done? Or do I grow frustrated or discouraged when a challenge springs up?

My Personal Pledge: Hold your right hand up, and say: I solemnly swear that I can manage my time efficiently and effectively – I simply have to take action.

As I practice each item on my checklist, my time management skills grow stronger and I will appreciate the value of each moment.

Please feel free to download your own pdf copy of this Time Management Checklist so that you can keep it close at hand as you incorporate these time management skills into your daily routine.

Wishing you much success,